Meeting Minutes

PTO MEETINGS ARE HELD THE 1st MONDAYS OF EVERY MONTH

6:00PM IN ROOM 102
P2518-Inv. Come.indd

PTO Meeting Agenda

5/1/17

Called to order by Nikki at 6:05

Introductions\Round Table

Board plus Vice Principal

Treasurer’s Report:

  • Budget Presented with Changes=$11028

Vice Principal’s Time:

  • Thank you for all the treats for the teachers today
  • State Testing–3rd, 4th and 5th starting the 19th
  • Play field trip was a success
  • Book Fair assistance during AM’s and PM’s  715-745 and 2-230
  • Literacy night is the 25th and need help with book fair too

Volunteer Opportunities: Kelly Williams

  • Current Opportunities:
    • Movie–2 more volunteers for 5/19
    • Plant Sale pickup\delivery for 5/11–2pm-6pm
    • Bike\Walk Day–Wed. 5/10
    • Kindie Roundup 3-4 on 5/11
    • LIteracy Night on the 25th 6-7
    • June 21st is Field Day

New Business:

  • Election
    • Liz is locked in until 2024 for snacks and things
    • Sarah will still be treasurer
    • Sara to do secretary, voted and approved
    • Chele and Lori to Co-Chair Fundraising Coordinators
    • Sunny to take over Volunteer Coordinator if school works for Kindie–voted and approved
    • Kelly to stay on to assist with website, box tops, Neighborhood Association, Safe routes
    • Nikki and Tanya to stay the same

Old Business:

  • Minutes Approval—All Approved
  • BOBs–Bug Out Bags for Classroom–On Hold

Upcoming Events:

  • National Walk to School Day, May 10th
    • 5K proposed for next year.
  • Appreciation Weeks:
    • Teacher–May 1
      • Lunch on Friday from Liz
      • Coffee\Pastries from Liz this AM
      • School Supply Cake is in the office
    • School Nurses Day–May 10
    • Education Bosses—May 22
      • Includes Vice Principal
  • Bootcamp Week
    • Rob did the T-Shirts and this is week 2
  • Field Day
  • Safety Patrol party donation
    • Reimburse

Safe Routes to School:

  • Safety Patrol needs new equipment
  • Kelly working on the grant allocation with the team
  • Neighborhood is discussing a bike\ped path over the tracks using Olsen to head to Pietro’s
  • Arc clothing drive will pay per pound

PTO Meeting Minutes

3/6/17

Called to order by Nikki at 6:03

Introductions\Round Table

Nikki, Kristen, Kelly, Sara, and Heidi on the board

Treasurer’s Report:

  • Budget Presented with Changes=$7554.66

Vice Principal’s Time:

  • Presentation called Darkness to Light–Maybe next year?
    • Adult Presentation about sexual abuse
    • Education Purposes and how to have a conversation with your children
    • Denitia Dixon sets it up
    • 2.5-3 hours
    • www.d2l.org

Volunteer Opportunities: Kelly Williams

  • Current Opportunities:
    • AUCTION! 3/11/17
      • Volunteers have come forward and Kelly is adding to slots
    • Spring pictures 3/15/17
      • Kelly is volunteering and may need a 2nd one
    • Parents Night Out Movie 3/17/17

New Business:

  • Teacher allotment request – Mrs. Hill wants $100 towards her DonorsChoose project –All Approved
  • Box Tops Contest results: Mrs. Nichol’s 3rd grade & Mrs. Hill’s Kindy
    • Popcorn or sno-cone party
    • $600 BT check should arrive in April.
    • Labels for Educ. expiring Aug. 2017 — collect again May/June to get those before then
  • Auction
    • Dinner–Presale numbers are low but we ordered more just in case.
    • Entertainment
    • Donations–Still coming in slowly, baskets are filled out
    • Preparation (advertising, social media, baskets, decorations, etc.)

Old Business:

  • Minutes Approval—All Approved
  • BOBs–Bug Out Bags for Classroom–On Hold
  • Backpack Buddies – info from NCSD — need to find support/sponsor organization(s)
  • NCSD Walk Zone – proposed bus route changes–UPDATE!
    • Recommending that bus routes stay in PLACE!!

Upcoming Events:

  • Auction: Saturday, March 11th
  • Parents Night Out: Friday, March 17th
  • Red Robin–Burgers for Better Schools, now/anytime
  • Plant Sale
    • Nikki has the sheets for Danielle with the order forms for the end of the month.
  • Spring Spirit Wear Order — have parent Rob Campbell do a shirt?
    • April 12th to have the orders due
    • Spirit Wear Basket for the Auction
  • National Walk to School Day, May 10th
  • Appreciation Weeks:
    • Volunteer–April 17th
    • Secretary–April 24th
    • Teacher–May 1
    • School Nurses Day–May 10
    • Education Bosses—May 22

PTO Meeting Minutes

2/6/17

Called to Order by Nikki at 6:03 PM

Introductions\Round Table

Treasurer’s Report:

  • Budget Presented with Changes – $8427.19

Vice Principal’s Time

Volunteer Opportunities: Kelly Williams

  • Current Opportunities – AUCTION!
    • Sign up on our Website

New Business:

  • NCSD Walk Zone – proposed bus route changes
    • Vicki Handy working with the district on the Walk-Zone Analysis
      • One Mile Radius is set by the State
      • 9 different components considered
      • Advisory Committee is made up of parents and other stakeholders
        • Meeting Wednesday to discuss the concerns.
        • Gathering info from our community to create a report
          • Concerns regarding speeding, lack of crosswalks\stop signs, lack of sidewalks.
        • Mark Sexton is doing an additional analysis.
          • Uses a number (26) threshold based on safety issues.
      • Maps have been provided
      • Letters will be sent once the plan has been finalized.
      • Please email Vicki with any additional questions\concerns.
        • handyv@nclack.k12.or.us
    • Ardenwald conducted our own Safe Routes to School Assessment
      • Action Plan:  http://www.ardenwaldpto.com/community/safe-routes-to-school/
  • Auction
    • Dinner
    • Entertainment
    • Donations
      • Looking at donations in goods and services
        • Feel free to Jeff with Donations\Ideas\Time Donation
    • Preparation (advertising, social media, baskets, decorations, etc.)
  • Milwaukie Junior Baseball
    • Registration is at Pietro’s on Thursday

Upcoming Events:

  • Parents Night Out: Friday, February 17th
  • Auction: Saturday, March 11th

PTO Meeting Minutes

10/3/16

Called by Nikki at 6:12 PM

Introductions\Round Table

Clackamas Fire Department: Battalion Chief Brian Rooney from Clackamas Fire District #1 provided information regarding Measure #3-494 (Boring residents to vote on correlating Measures #3-493 & #4-503

  • Annexation of Boring FD would then allow them to be absorbed by Clackamas FD.
  • Approval of this measure would increase training, FD staff, and services to area.
  • There is no tax increase to Clackamas Co residents.
  • More info can be found at www.clackamasfire.com

Board Positions–Voting for currently unfilled positions 2016-2017 school year.

All new members received majority vote into positions by meeting attendees:

  • Treasurer – Sarah Howell
  • Co-Communications Coordinators:
    • Chris Schnacky – website
    • Sara Reynolds – social media
    • Sunny Lessenden – bulletin board/fliers
  • Fundraising Coordinator – Jeff Loudan

Treasurer’s Report:

  • Current balance: $11,386.98
  • Website domain fee coming up. Chris Schnacky thinks we can transfer to a domain costing less ($10). He’ll discuss with secretary Kristen Bixler.

Principal’s Time:  School VP Angelica Serna

  • Introduced self as new VP of school. She is at school Mondays & Thursdays and rotating Tuesdays.
  • There is a high school student, Simon, who is trying to earn his eagle scout badge and proposed building planter boxes for our school in the courtyard:
    • Build plans for planters presented & feedback received.
    • He will build, fill with soil and plant items initially, after that the school and/or school groups can choose to maintain & use however.
    • If food grown, discussed donated excess food to Oregon Food Bank harvest share program that takes place at Milwaukie High School 2nd Wed. of month 9/14 – 6/14/16.

Volunteer Opportunities: Kelly Williams

  • Current Opportunities: Bike+Walk day all set for leaders, could use a couple more parents on walk groups. Green Team will volunteer at front of school again (10-15 kids).
  • NCSD paid for HC fee this year ($150)
  • Discussed required forms and how to use HC to new parents.
  • HC updates happened a couple weeks ago making it easier to sign-up via email links.
  • Have connection now with MHS Nat’l Honor Society and plan to grow that connection. 1 student volunteer is currently helping us with PTO meetings & movie nights. No cost to us.
  • Will need volunteers for Bingo Night, Nikki is assessing how many.

New Business:

  • Non-Profit Status Update: New forms just came out this year making it much easier to finish process. Additionally, the cost is now estimated at half of what we thought. Nikki is working on finalizing.
  • SRST Action Plan Update: Submitted 9/29. Will be receiving our 2K mini-grant funds now. Eligible for technical assistance by Americorp employe Nicole Perry, free training by ODOT, and additional grant funds. Working with city on producing a safe routes to school map to provide students and families.

Old Business:

  • Minutes Approval: All approved.
  • BOBs–Bug Out Bags for Classroom: received donated backpacks from church (a box, maybe 12-15). Nikki is working on finalizing items that will go into bags.
  • Spirit Wear–New Products and Prices: New order forms out for fall spirit wear sale. Orders due 10/21.

Upcoming Events:

  • Bike\Walk to School: Wed. 10/5 – all set. Signs at meeting spots out this morning.
  • Parents Night Out: Friday, October 21 – movie is Casper. Encourage pre-registration so we can know how much food and volunteers to have. At least 1 Nat’l Honor Society student is interested in continually helping with movie nights.
  • Mike’s Drive in: Wednesday, 10/12 – all set. Fliers out today. Plan to share with NDA & Davis Graveyard.
  • Bingo: Friday, 10/28 – Almost all bingo basket themes signed up for by teachers. Prices have been set for cost of cards. Nikki has craft for kids attending that do not want to do bingo. Wearing halloween costumes encouraged.

Meeting adjourned 7:15 PM

PTO Meeting Minutes

9/12/16

Called by Nikki at 6:16 PM

Introductions\Round Table

Board Positions–Voting for currently unfilled positions 2016-2017 school year

  • Treasurer
  • Communications Coordinator
  • Fundraising Coordinator
  • PTO to send out a notification for positions on the board.

Treasurer’s Report:

  • Budget Presented with Changes
    • A couple of clarifications regarding line items: Security and Student Scholarships

Principal’s Time:  Dr. Karon Webster

  • Mind Opt.–New Curriculum
    • Helps Kids understand stress and teaches them how to calm themselves down, etc.
    • Teachers will be teaching a lesson bi-weekly on Monday
  • New Part-Time Vice Principal will be attending the PTO meetings
  • Back to School night was a success and the staff is baking goodies for the church

Volunteer Opportunities: Kelly Williams

  • Current Opportunities
    • New Volunteer Applications need to fill out.
      • Also available at ArdenwaldPTO.com
    • Volunteer Intro Sheets will help us match you up to the right event\opportunity
      • Can also sign up through Help Counter

Safe Routes to Schools: Kim

  • Received the $2000 Grant to implement the plan.
  • Survey Results: Traffic, distance, crime
  • Kim is working with the Safe Walks Coordinator at the district level
  • Kim is submitting the Action Plan by 9/30
  • Kim is working with Karon and they are looking to hire outside assistance for morning dropoff/pickoff

New Business:

  • BOBs–Bug Out Bags for Classroom
    • Used in case of emergencies
    • 19 Bags Needed.
    • Need more information from Mary.
  • Bi-Laws
    • Written over the summer
  • Non-Profit Status Update=5013C
    • Final Stages of our application
    • Cost a little money (~$800) to apply but we will be able to apply for more donations\money
  • Spirit Wear–New Products and Prices
    • Heidi has a new inventory
    • There’s a kindergartner Dad who screen prints–Rob

Old Business:

  • Minutes Approval
    • All Approved

Upcoming Events:

  • Chinook Book?
    • Need to find out if we need to be 5013C beforehand—Kirsten
  • Parents Night Out: Friday, 9/16
  • Jog-a-Thon:  Mon. 9/19
    • Money is due 29th.
  • Bike\Walk to School: Wed. 10/5
    • The school is registered.
    • International Event
    • A few raffles and other incentives.
  • Mike’s Drive-In Fundraiser’s–Oct. 12th.
    • 25% of proceeds are given to the PTO